THE INTRANET

Ever wanted to save an interesting article off the Internet for future reference?
Store it on the Intranet and you and your staff can access it anytime with all the links and images intact.

Knowledge Management is a vital key to success in business. Every thriving company has a need to keep information. Letters to clients, invoices, bills, forms, technical documents, magazine articles - all of these need to be stored. Over a period of time this builds up and searching for the document you want can become a nightmare!

If you are an accountant you may want to find all letters written to clients about IR35. Enter search keyword IR35 and select the Correspondence folder and you get a list of all the relevant letters with a content summary.

That's where an intranet can help. Intranets provide the solution by enabling quick and easy retrieval of information. By typing in a search keyword you can easily retrieve all the documents which contain that word. You can search on a single word or a combination of words in AND/OR relationships.

On the other hand you may want all technical articles relating to IR35. In this case search the Tax folder.
Using meaningful names for your folders makes the choice of which folder to search easier.

If you don't want to search the entire database then choose from a list of your main intranet folders and the search will be limited to that folder only. When you store a document, you select which folder to save it in. You can store all your documents on the intranet server, but if you already have a large document archive on another server, no problem, they can be accessed on any other server on the network.

There's no mystery to an intranet. It's contained in a server we provide preloaded with all the software. We plug it into your network and it's ready for you to start storing your documents. Think of it as a box sitting unobtrusively in a corner of your office. It could even act as your main file server if you want.

Retrieval is virtually instantaneous. That's due to a unique indexing system which builds an index of the major words in all your documents stored in the archive.

Normally this would be run overnight via an automatic routine we provide. However there is also a facility to rebuild the indexes straight away if required.

An online company magazine? Daily messages to your staff? An intranet makes it possible!

Of course, an intranet is far more than just a document storage and retrieval system. It's your internal web site for keeping staff up to date with company events, guidelines on HR issues, personality profiles and any other items of interest, with button links to frequently accessed web sites.